See also: How tags work in ShortPen
Decide when to use tags vs folders
- Folders: the structural “home” for a link (one per link).
- Tags: cross-cutting labels you can use in many combinations (many per link).
How to create a new tag
From workspace settings
- Open Settings → Workspace → Tags.
- Click Add Tag, enter Name (and optional Color), then Create.
Use this screen later to rename or delete tags as your taxonomy evolves.
While creating or editing a link
- Go to Links → New Link (or open any link and click Edit).
- In Folder / Tags, start typing. Pick an existing tag or choose “Create”.
- Save the link.
Learn more: How to create a link in ShortPen
How to apply tags to links
Single link
- Open the link’s Edit view.
- In Folder / Tags, select one or more tags.
- Save.
Multiple links (bulk)
- Go to Links, switch to Select mode, and choose the links.
- Click Bulk edit → Tags, add or remove tags, then Apply.
Learn more: How to bulk update or delete links in ShortPen
How to rename tags
- Open Settings → Workspace → Tags.
- Click the tag’s rename action (gear icon), update the name, and Save.
Renaming updates the label everywhere the tag is used.
How to delete tags
- From the same screen, click the tag’s delete (trash).
- Confirm. The tag is removed from links; the links remain intact.
You can also remove a tag from a single link by editing the link and deselecting the tag (or via bulk edit).
How to filter lists and analytics by tag
- Links list: use Filters → Tags to narrow the grid to links carrying specific tags.
- Analytics: in workspace or link analytics, use the Tags dimension and filters to compare channels and campaigns head-to-head (e.g., facebook vs tiktok).
FAQ
What’s the difference between a folder and a tag
What’s the difference between a folder and a tag
One folder per link (structural home). Many tags per link (cross-cut labels).
Do tags change the URL or redirect
Do tags change the URL or redirect
Where do tags appear in analytics
Where do tags appear in analytics