> ## Documentation Index
> Fetch the complete documentation index at: https://shortpen.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# How to create, rename and delete workspaces in ShortPen

> Create, rename, or delete workspaces in ShortPen to organize projects, manage access, and keep data separated.

**Short answer:** Go to **Settings → Organization → Workspaces**. Click **New workspace** to create one, the **gear** icon to rename or manage access, and the **trash** button to delete (only shown when you have more than one workspace, deleting permanently removes everything in that workspace).

<Info>
  **See also**: [Set up your first workspace](/getting-started/setup-first-workspace)
</Info>

## How to create a new workspace

1. Go to **Settings → Organization → Workspaces**.
2. Click **New workspace**.
3. **Name** the workspace.
4. **Manage user access**:
   * Toggle **All users in the organization** to grant access to everyone, or
   * Check specific users to give access only to them (recommended for client-by-client setups). (This assigns workspace access to users who already exist in your Organization.)
5. Click **Create**.

<Info>
  **See also**: [How to invite and manage users in ShortPen](/organization-management/user-management)
</Info>

## How to rename a workspace

1. Select the workspace you want to edit from the dropdown menu in ShortPen's primary sidebar.
2. Go to **Settings → Organization → Workspaces**.
3. Update the **Workspace name** and click **Save**.

## How to delete a workspace

1. From **Settings → Organization → Workspaces**, open the **gear** icon for the target workspace.
2. Choose **Delete** and confirm.

This choice is irreversible.

<Danger>
  **Important**: You'll see the delete control only when your Organization has more than one workspace. If you delete a workspace, everything inside it is lost forever (links, QR codes, analytics, events).
</Danger>

## FAQ

<AccordionGroup>
  <Accordion title="Who can create or delete a workspace">
    Owners and Admins. Users can work only in the workspaces they're allowed to access.
  </Accordion>

  <Accordion title="Can I bulk-give access to everyone">
    Yes. Toggle All users in the organization in the workspace settings.
  </Accordion>
</AccordionGroup>

## Related links

* [How organizations work in ShortPen](/key-concepts/organization-overview)
* [Understanding roles and permissions in ShortPen](/key-concepts/roles-and-permissions)
* [How to invite and manage users in ShortPen](/organization-management/user-management)
* [How Workspaces work in ShortPen](/key-concepts/workspaces-overview)
* [How to create and manage folders in ShortPen](/link-management/links-organization/folders)